Portfolios

Vice Presidency for Project Management - King Khalid University

Speech of the Advisor and General Supervisor of the General Administration of Projects

Based on the university's strategy to strive towards leadership and academic excellence in various fields of science and knowledge, and to create opportunities for progress and competition in investing the vibrant human energies towards fulfilling the needs of this generous country. Given that the General Administration of Projects is considered one of the most prominent pillars upon which the development of the nation's assets – including facilities, equipment, and infrastructure – is based, the General Administration of Projects seeks to implement the concept of project management methodology according to international standards. The administration adopts this methodology in its programs and all its projects, moving towards achieving professional project management standards and the requirements of the Project Management Office System “PMOS.” From this standpoint, the General Administration gives utmost attention to controlling and automating the processes of the project lifecycle stages.

Within the framework of the Kingdom's Vision 2030 initiatives and its strategic goals, we have seen the transition to modern management methods according to a systematic approach based on the phases and knowledge of global project management and the best practices of some government agencies and distinguished companies in the Kingdom of Saudi Arabia. Therefore, the development plans and programs in the administration have given importance to preparing a guiding knowledge manual that clearly and engagingly explains all the steps of the project lifecycle stages.

May Allah grant us success...

Prof. Dr. Eng. / Mohammed bin Abdullah Daham

Advisor and General Supervisor of the General Administration of Projects

Vision

"A university city and exemplary facilities distinguished by international standards supporting the requirements of knowledge."

Mission

Studying, designing, and executing the university's facilities and infrastructure according to the highest standards of quality and safety, and providing technical and technological support for the development and improvement of facilities and infrastructure to ensure a high-quality academic environment¹that meets the requirements of sustainable development to serve the university's affiliates and the community.

Applying the standards, concepts, and knowledge of the global project management methodology PMI, developing work mechanisms and policies based on the concept of standard procedures and unified models, and developing and updating the technical documents for design processes.

Main Tasks

Supervising the university's projects, buildings, and facilities, and following up on the implementation of detailed and operational plans for projects under study, design, and execution, as well as operation and maintenance programs.
Field monitoring and follow-up of the university city for male and female students and the university's facilities in various governorates to verify the safety of buildings, systems, equipment, and supplies to maintain their quality and sustainability.
Regular communication with contractors, consultants, and various stakeholders to achieve project objectives successfully.
The General Administration undertakes the design, execution, and supervision works, and provides services and infrastructure for the medical city and university hospitals as part of the university's mission to serve the community.
The General Administration assumes responsibilities and tasks towards sustainability at the level of the university city and the university's facilities and infrastructure in the governorates for various stages of preparation, implementation, operation, and maintenance.
Providing engineering and technical studies and consultations to His Excellency the University President, university agencies, supporting deanships, and colleges.
Preparing the annual budget requirements for university projects and following up on the implementation of the approved project budget, and submitting periodic and statistical reports, support, and assistance to the General Administration of Administrative and Financial Affairs.
The General Administration attaches great importance to monitoring, collecting, and analyzing project data to prepare periodic and special reports, statistics, and graphs.
Striving to develop mechanisms and methods of project management methodology to improve the performance of university facility projects and raise the efficiency and skills of technical and technological personnel.

Main Objectives

Employing modern knowledge, skills, tools, methods, and computer software in the study, design, and supervision of the implementation of the university's academic, medical, sports, and service projects within the framework of a systematic project management approach.
Achieving innovative operating and maintenance conditions for the university's facilities, equipment, and systems to ensure maximum utilization, energy conservation, and the safety of workers and users.
Raising the efficiency and effectiveness of academic, medical, sports, and service facilities and applying the highest operating and maintenance standards to ensure their continued high-quality and efficient performance.
Developing and updating the infrastructure for all systems used in the university's buildings and facilities.
Providing technical support to the university city for male and female students and the university's facilities in various governorates to achieve the university's vision of excellence and global competitiveness.
Supporting the university's role in contributing to sustainable development and serving the community.
Optimal investment of financial and human resources for the ideal management of directing project operations and operation and maintenance services within the contractually specified time and cost.
Preparing a clear and documented methodology for managing the university's project operations according to international standards and the best practices and experiences of Saudi universities.
Ensuring the quality and efficiency of the outputs of all project lifecycle processes.
Developing and updating the project's technical documents (design standards, technical specifications, quantity tables, and price categories) to align with the requirements and standards of the project management methodology.
Preparing and developing the first part of the knowledge guide for supervising the implementation of the university's project operations (study, design, and execution).
Working on automating the processes of project management methodology and technical, engineering, and artistic documents.
Preparing and updating a price guide for building materials and labor to estimate the costs of studying, designing, and executing university projects.
Raising the efficiency and skills of engineering, technical, and technological personnel and improving the work environment.

Organizational Structure of the General Administration of Projects

With the significant urban development witnessed by the university city and in various governorates of the region, and the large and continuous expansion of the university's facilities, the General Administration of Projects has recently studied and developed the organizational structures of its departments and sections to keep pace with the latest developments in project management methodology and actively participate in achieving the administration's strategy according to comprehensive quality standards in building standard technical and administrative procedures and models. The organizational structures of the General Administration of Projects are characterized by flexibility that accommodates future changes and developments in project management methodology.

Departments Affiliated to the Administration

Office of the Advisor and General Supervisor of the General Administration of Projects
Development, Follow-up, and Technical Support Unit (PMOs)
Office of the Director-General of the General Administration of Projects:

Technical Affairs Sector:

Specializes in providing technical support to department heads, project managers, and engineers, and providing technical consultations to project managers during the execution phase, as well as to university administrations concerned with project management. It also provides technical opinions and advice regarding the university's project needs in accordance with the expansion and development requirements of university facilities.

It consists of the following departments:

Supervision Department
Study and Design Department
Construction Operations Department
Governorates' Projects Department
Technical Support Department for Information Technology

Supporting Services Sector:

Specializes in providing administrative support to department heads, project managers, and engineers. It also provides administrative and financial consultations to project managers during the execution phase, as well as supervising the records and reports issued by the administration, coordinating with other departments in the university, and studying their needs from the General Administration of Projects. It also follows up on the financial abstracts of projects.

It consists of the following departments: