Legal Administration - King Khalid University

Name: Dr. Ali Mohammed Ali Al-Hejri 

Specialization: Law 

Current Rank: Assistant Professor 

Current Position: Director General of the General Directorate of Legal Affairs 

Work Phone: 0172419919 

Email: amhejri@kku.edu.sa

Vision

Achieving leadership, excellence, and quality in performance, safeguarding the rights of the university and its staff, ensuring the sound application of effective regulations and bylaws.

Mission

Positively contributing to spreading and establishing legal culture, principles, and rights among university staff and stakeholders.

Values

The values of the General Directorate of Legal Affairs and the university are the governing and guiding principles and rules for internal and external behavior and relationships, which are adhered to by individuals and groups within the General Directorate of Legal Affairs to achieve the vision. King Khalid University, as well as the General Directorate of Legal Affairs, has chosen six core values stemming from its strategic directions and mission, as follows:

• Commitment

• Leadership

• Innovation

• Transparency

• Integration

• Loyalty

Strategic Objectives

• Enhancing the quality of work within the Directorate.

• Developing and strengthening the Directorate's human resources by enhancing capabilities, skills, and exchanging acquired experiences.

• Developing and governing legal procedures.

• Activating and strengthening a culture of respect for regulations among university staff.

• Enhancing and disseminating legal knowledge among university staff.

The General Administration of Legal Affairs is responsible for the following:

• Providing legal opinions and consultation on matters referred to it by the University President or their deputies, concerning the application of effective regulations, bylaws, and instructions.
• Reviewing draft organizational bylaws from a legal perspective and drafting them as necessary.
• Proposing draft bylaws and executive rules that contribute to achieving the university's objectives.
• Studying contracts and agreements to which the university is a party, and administrative decisions issued by the University President, and providing legal opinions thereon.
• Studying any alleged breaches of regulations, bylaws, or instructions by university staff members and providing a legal opinion on the matter.
• Conducting preliminary investigations or participating in investigations revealed by oversight, and in matters referred to it by the head of the entity.
• Participating in disciplinary committees in accordance with regulations and bylaws, and reviewing the legal drafting of all disciplinary decisions.
• Representing the university before judicial or other authorities in cases where the university is a party.
• Following up on the implementation of final judicial orders and rulings issued by judicial or quasi-judicial bodies.
• Submitting proposals that facilitate and improve work processes and procedures within the university framework.
• Monitoring developments and amendments to regulations, bylaws, royal or supreme decrees, ensuring compliance, and working to disseminate them to various university departments.
• Spreading legal awareness and culture, knowing rights and obligations, fortifying actions, and respecting the application of regulations and bylaws within the university framework.

Tasks of the Cases and Claims Department

1. Representing the university in lawsuits where the university is a party before all judicial and quasi-judicial bodies.
2. Drafting statements of claim and legal memoranda, in coordination with relevant university entities.
3. Following up on the university's rights with third parties and working to establish and collect them.
4. Working to follow up on the implementation of judicial rulings issued in favor of the university.
5. Participating in committees formed for appraisal, determining compensation, and estimating fair rental value in real estate cases where the university is a party.
6. Preparing all necessary documents to clear the university from any lawsuit filed against it.
7. Preparing an annual report on the work accomplished by the department, including statistics and achievements, and submitting it to the Directorate Manager.

Tasks of the Legal Consultations Department

1. Working to provide comprehensive legal protection and prevention for the university's benefit.
2. Monitoring new regulations, bylaws, and decisions, especially those related to the university's operations and activities.
3. Providing legal opinions and advice when requested by the University President, a university Vice President, or on matters referred to it by other university departments.
4. Representing the Directorate as a member of committees requiring the presence of one of the Directorate's staff.
5. Preparing and presenting studies and research requested by stakeholders.
6. Examining and studying complaints submitted by stakeholders to His Excellency the University President or one of his deputies.
7. Participating in the preparation of draft bylaws, decisions, and instructions related to the university and its staff.
8. Reviewing current bylaws and decisions in effect at the university.

Tasks of the Administrative Communications Department

1. Directly copying what is requested by the Director General, their assistant, the Directorate Manager, or one of the consultants.
2. Directly handling all correspondence to and from the General Directorate of Legal Affairs.
3. Printing reports and official correspondence specific to the office of the Director General, their assistant, or the Directorate Manager.
4. Preparing for meetings and gatherings and drafting invitation letters for the Directorate.
5. Maintaining the confidentiality of transactions, reports, and correspondence specific to the Director General's office and preserving their contents.
6. Preparing all necessary documents to clear the university from any lawsuit filed against it.

Tasks of the Legal Awareness Department

1. Updating and developing the electronic page of the General Directorate of Legal Affairs and feeding it with relevant news, in coordination with the Assistant Director General of the Directorate.
2. Monitoring the official account of the Directorate on (Twitter) and activating it for disseminating legal awareness.
3. Activating university media channels and platforms for spreading legal culture among all university staff.
4. Introducing new regulations, bylaws, and decisions related to the university.
5. Providing media, journalistic, and electronic coverage for the events, activities, and programs of the General Directorate of Legal Affairs.
6. Participating in programs, events, conferences, seminars, and workshops organized by the university related to the legal field, contributing to the dissemination of legal culture.

Tasks of the Quality Assurance Unit

1. Establishing the unit's vision, mission, strategic and operational objectives, and annual plan, and documenting them in coordination with the Directorate Manager.
2. Establishing the Directorate's vision, mission, strategic and operational objectives, and annual plan, and documenting them in coordination with the Directorate Manager.
3. Updating and documenting the Directorate's organizational structure in coordination with the Directorate Manager.
4. Identifying and collecting performance indicators for the tasks and activities of the Directorate's departments and establishing them as a source for developing the Directorate's strategic and annual plans.
5. Identifying training needs for the Directorate's staff in coordination with the Administrative Development Department.
6. Developing a mechanism for activating internal auditing of the Directorate's tasks and activities in coordination with various departments within the Directorate and documenting them.
7. Spreading and enhancing a culture of quality among the Directorate's staff, monitoring its application, and working to fulfill its requirements.
8. Monitoring and reviewing annual reports issued by various departments within the Directorate, ensuring their adherence to required templates and specified timelines.
9. Preparing periodic and annual reports for the department's work.
10. Preparing the annual report for the General Directorate of Legal Affairs and submitting it to the authorized person for approval and forwarding it to the relevant authority.
11. Any other tasks assigned by the Directorate Manager, within the scope of the Directorate's responsibilities.

The General Directorate of Legal Affairs at King Khalid University was established by administrative decision number (1/5) on 15/09/1419 AH. Its purpose is to carry out its assigned legal tasks related to making sound decisions aimed at achieving the public interest.

The General Directorate of Legal Affairs is an independent internal administrative body directly reporting to His Excellency the University President. This grants it significant independence and proximity to the university's decision-making center. It is considered the legally competent authority for providing opinions and legal advice to the university, applying systems, regulations, and instructions within the university framework, and spreading legal awareness and culture throughout the university. The General Directorate of Legal Affairs includes a team of specialized consultants in Sharia and law to accomplish their assigned duties, in addition to administrative staff to handle supporting administrative services.

The Legal Directorate consists of several departments, which are as follows:

• Cases and Claims Department

• Legal Consultations Department

• Administrative Communications Department

• Legal Awareness Department

• Legal Library Department

• Women's Section

• Quality Assurance Department