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    Administrative Communications - King Khalid University

    kkuMessage of the General Manager

    kkukku

    Recognizing the importance of the Administrative Communications Management and its vital and crucial role in serving all departments of the university, we strive to develop administrative work and transition it from traditional procedures to advanced operations. This is achieved by using modern technological means that facilitate procedural work and save time and effort. We will exert our utmost efforts to elevate the administration, aiming to achieve the vision and strategy of the university, in line with the strategy of Asir region and in accordance with the Vision 2030 of the Kingdom of Saudi Arabia.
     

    kkuMission, Vision and Objectives

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    Mission

    To enable all beneficiaries to enjoy effective administrative services in a secure, integrated, and easy manner through clear and simplified electronic channels.

    Vision

    To be a leading administration in automating written communication by creating an intelligent correspondence and technology environment.

    Values

    Considering  commitment to Islamic values and in accordance with the values of the university, the Administrative Communications Management believes in the following:

    • Integrity
    • Commitment
    • Leadership
    • Innovation
    • Transparency
    • Integration
    • Teamwork

    Objectives

    • Improve the quality of services provided to various university departments.
    • Realize the goals of the national plan for information and communication technology.
    • Develop electronic work within the e-government system.
    • Ensure secure and private network connectivity between the university, the ministry, and government entities.
    • Implement an electronic archiving system.
    • Enhance administrative and technical productivity of the human resources in the department.
    • Adopt advanced and successful information and communication technologies.
    • Innovate services and electronic solutions using secure and effective technologies.

    kkuOrganizational Structure

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    Transactions Management

    Incoming General Section (operates on the "Enjaz" system) and performs the following:

    • Receive transactions coming from outside the university and refer them to the relevant departments within the university.
    • Ensure the correct direction of transactions.
    • Store transactions that do not need to be sent in paper form.
    • Deliver the transaction with a log to the Internal Correspondence Section.

    Outgoing General Section (operates on the "Enjaz" system) and performs the following:

    • Receive transactions from internal departments within the university, assign an outgoing number, and send them to external parties through official channels.
    • Enter transaction data into the "Enjaz" program.
    • Prepare logs for transactions and attachments.
    • Send transactions to the Mail Section.

    Electronic Transactions Management

    Amali Section (operates on the "Enjaz" system and the "Rasel" program) and is divided into two parts:

    • Outgoing Amali: After assigning an outgoing number on "Enjaz," transactions are sent electronically via the "Rasel" program to the Ministry of Education.
    • Incoming Amali: Transactions are received through the "Rasel" program, printed, registered in "Enjaz," and referred to the relevant department.

    Yesser Section (operates on the "Enjaz" system and the "Yesser" program) and is divided into two parts:

    • Outgoing Yesser: An outgoing number is assigned, and transactions are sent electronically via the "Yesser" program.
    • Incoming Yesser: Transactions are received, accepted, and referred to the relevant department within the university.

    Confidential Section

    Incoming Confidential Section (operates on the "Enjaz" system) and performs the following:

    • Receive confidential transactions coming from outside the university and refer them to the relevant departments within the university.
    • Ensure the correct direction of transactions.
    • Store transactions that do not need to be sent in paper form.
    • Deliver the transaction in an envelope with a log to the Internal Correspondence Section.

    Mail Section

    Official Mail Unit:

    • Receive and deliver transactions to the administration through university messengers or official mail.

    Express Mail Unit:

    • Receive and deliver transactions to the administration through the express mail distributor.

    Support Section

    Enjaz Team Section:

    • Receive and deliver transactions to the administration through university messengers or Saudi Post.
    • Forward transactions to the relevant section within the administration.
    • Receive outgoing transactions from the administration and deliver them to Saudi Post or the relevant external parties.

    kkuEmployee Contact Information

    kkukku

    1-Aayed Ahmed Mohammed Al-Garfi

    General Manager of Administrative Communications Phone: 2419119

     

    2-Meshbeb Saeed Al-Qahtani

    Follow-up/Paper Transactions Phone: 2419979

     

    Saeed Ali Al-Qahtani

    Confidential Section/Paper Transactions Phone: 2418777

     

    Madi Ahmed Al-Hazmi

    Secretariat Phone: 2419932

     

    Ayman Saeed Al-Maliki

    Electronic Transactions Phone: 2419946

     

    Mohammed Awad Abu Hathra

    Electronic Transactions Phone: 2418436

     

    Abdullah Safar Qaishan

    Electronic Transactions Phone: 2419912

     

    Jarman Nawar Al-Shahrani

    Electronic Transactions Phone: 2419969

     

    Awad Yahya Fayie

    Paper Transactions/Bill Auditing Phone: 2414756

     

    Al-Hassan Yahya Al-Naami

    Enjaz Team/Archiving and Storage Phone: 2418821

     

    Saad Salman Al-Hadel

    Support Section/Enjaz Team Phone: 2418129

     

    Mohammed Ahmed Al-Jadhmi

    Paper Transactions Phone: 2417495

     

    Ahmed Hussein Mahrak

    Enjaz Team/Archiving and Storage Phone: 2414756

     

    Saeed Issa Al-Shati

    Paper Transactions Phone: 2419131

     

    Saeed Abdullah Al-Asmeri

    Mail Section Phone: 2419932

     

    Khaled Mufreh Al-Maqrhi

    Enjaz Team/Mail Phone: 2419932

    kkuElectronic Forms

    kkukku
    • Index Form
    • Return Form

    kkuTasks

    kkukku
    • Receive all correspondence and letters addressed to the administration, complete the procedures for their registration, and refer them to the relevant units within the university, ensuring that private and confidential correspondence is only opened by the relevant section within the administration.

    • Receive all correspondence and letters addressed to the administration, record them, and send them to the relevant entities within the university.

    • Establish the necessary organization for files and archives, preserving and maintaining them in their original form until they are sent to the Document and Archives Management.

    • Work on the transfer and distribution of private correspondence within and outside the university.

    • Supervise the organization and storage of transactions and information in a manner that facilitates easy and efficient retrieval.

    • Prepare periodic reports on the activities and achievements of the administration, identify performance obstacles, and suggest ways to overcome them.

    • Any other tasks assigned to the administration by the authorized person in the field of postal correspondence.

    kkuPlatforms and Electronic Systems

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    System

    Description of Tasks

    Electronic Correspondence System

     

    1. Enjaz Electronic   Correspondence System

    Handles all incoming and outgoing transactions related to the university, both internal and external.

    2. Amali Electronic Correspondence System

    Connects the university with the Ministry of Education, Saudi universities, and attachés regarding transactions and circulars.

    3. Yesser Electronic Correspondence System

    Connects the university with administrative and executive courts concerning outgoing and incoming transactions.

    Support Services

     

    4. Express Mail System

    Connects the university with respect to express mail correspondence, both outgoing and incoming.

    5. Official Mail System

    Connects the university regarding incoming official mail correspondence. Supervises mailboxes for mail that has not been collected from the affiliated colleges and deanships.

    kkuSystems and Regulations

    kkukku

    To view the official regulations for administrative communications (click here).

    kkuContact Us

    kkukku

    Unified Contact Center for Beneficiary Care

    8000

    At your service 24/7

    ___________________________________________________________________

    National Address - Location

    kku

     

    kkuBeneficiary Service

    kkukku

    kku

    Service Guide

     

    kku

    Enjaz System

     

    kku

    SPL

    Last Modified Date: 06/08/2024 - 12:09 pm Saudi Arabia Time

    Administrative Communications