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Portfolios

General Administration for Planning and Budget - King Khalid University

Overview

The General Administration for Budget and Planning is considered one of the prominent administrations in the university. It is an internal and independent body that connects directly to His Excellency the President of the University. Its role lies in preparing developmental plans for the university, establishing schedules related to implementing those plans, preparing reports on its activities and achievements, taking care of everything that relates to statistics data, and conducting a statistical analysis to be presented to beneficiary fronts. The administration arranges the annual budget project in light of the university's demands, and to ensure the success of its vision, message, and the embodiment of its goals in reality. In addition, it arranges with specialized administration potential projects to discuss, list under the university budget, and prepare a proper disbursement plan. Besides conducting any additional work that is assigned to it and goes under its specialties.

The Administration Strategy

Vision:

The General Administration for Budget and Planning is looking forward to becoming a source of institutional work and an example of the best administrational and financial practices.

Message:

The administration seeks to make a noticeable development in the financial system across the university, to achieve the expenditure efficiency, and to benefit the most from the budgets in order to create an extra value to all university units.

Goals:

The administration goals revolve around two aspects: solutions to occurring problematic issues and the development of the proceeding work.

Focusing on data and its quality.
The transformation to the Project-Management method.
Issuing various and regular financial reports.
Establishing performance measurement indexes.
Activating the administration relationships

Principles and Values

Commitment to the supreme moral values and to be characterized by the qualities of honesty and loyalty.
Transparency: Providing data and information and releasing them electronically to professionals in an integrated and precise manner at the right time.
Respect: having good manners, respect, and appreciation for everyone.
Cooperation: team-spirit work between the administration and sectors' staff who are affiliated with each other's departments.
Quality and Development: commitment to the quality of performance, implementation precision, and continuous valuation in all our administrative, financial, and operational projects, as well as to the mechanization of procedures.
Resources Sustainability: maintaining the continuation of the university earnings and its institutional resources such as human, financial, material, electronic, and environmental resources, which support the implementation of policies and achieve expenditure efficiency in the framework of the national budget.

The Administration Tasks

Receiving the university budget from the Ministry of Finance, summarizing it, and presenting it to His Excellency the President of the University to certify it.
Arranging regulations and policies that contribute in achieving expenditure efficiency and raise the operational efficiency in the university sectors.
Notify all university sectors of the instructions and policies of the received budget from the Ministry of Finance after its approval to be implemented.
Arranging the annual budget project that aligns with the strategic plan according to the rules of preparing the budget and its forms that are published by the Ministry of Finance.
Spreading and raising awareness about the role of the Expenditure Efficiency Center and implementing the university budget within the approved regulations by the Ministry of Finance that align with Saudi Vision 2030.
Scheduling the public expenditure from the approved annual budget for the university, which depends on the Ministry of Finance classifications and according to each expense.
Studying and analyzing the details of the university's expenditure and operational and capitalistic practices to determine the chances of achieving expenditure efficiency as well as determining the fiscal deficit and economies.

Director’s Speech

"The General Administration for Budget and Planning is keen on changing the financial perspective in King Khalid University by establishing a number of principles and values, and preserving the previously acquired experience in the administration work field. Therefore, change was necessary to accommodate the aspirations of the university's leadership as well as the country's vision of the present and future. In order to make King Khalid University in the lead, the financial procedures in the financial system of the university, among specialized administrative units, have been updated as well as joining the strategic plan with expenditure at all levels to achieve the university's 2030 vision. Asking Allah for more success and development "

- Abdullah bin Ahmad Al-Muri, Director of The General Administration for Budget and Planning

Organizational Structure

The General Administration for Budget and Planning Units

The units are responsible for implementing the administration tasks and operations in their two sectors: The administrative and the financial. These units are:

Secretary, Communications, Archiving, and Follow-Up Unit:

The number of employees has to rise, in this unit, by 3 and its tasks are the following;

Implementing the secretary tasks
Archiving documents electronically and on paper.
Following up on all of the administrations' transactions and periodically writing reports on them.
Following up on the response pace between the university units and the administration's letters.
Reviewing the director's future appointments and making the necessary arrangements for them.
Following up intensively on the administration employees' work pace in all units.

Financial and Administrative Procedures Analysis and Follow-Up Unit:

This unit operates in several tasks where its main focus is studying, developing, and reengineering the financial system of the university to save time and effort as well as increase the quality level. Some of its specialties are:

Monitoring the procedures inside the financial system of the university.
Following up on what has been updated or asked to be edited or corrected on the platforms of "Etimad" and the financial system.

Guides and Forms

Administration Employees

No.	Name	Position	Tel.	Email
1	Abdullah Ahmad Al-Muri	Director of The General Administration for Budget and Planning	0172419494	aayehya@kku.edu.sa
2	Mushabbab Mani'	Administrative Communications Unit	0172419813	mmalghtani@kku.edu.sa
3	Majed Alshahrani	Secretary, Communications, Archiving, and Follow-Up Unit	0172419403	Majed1@kku.edu.sa
4	Muhammad Mubarak Al-Shumrani	The President of the Financial Planning Unit	0172419405	mmalshmrani@kku.edu.sa
5	Jaber Al-Malki	Financial Efficiency Unit

The 2023 Methodology for New Requests

The university, through its specialized departments, seeks integration among them to keep

General Administration for Planning and Budget