The General Administration for Budget and Planning Units

The units are responsible for implementing the administration tasks and operations in their two sectors: The administrative and the financial. These units are:

Secretary, Communications, Archiving, and Follow-Up Unit:

The number of employees has to rise, in this unit, by 3 and its tasks are the following;

• Implementing the secretary tasks
• Archiving documents electronically and on paper.
• Following up on all of the administrations' transactions and periodically writing reports on them.
• Following up on the response pace between the university units and the administration's letters.
• Reviewing the director's future appointments and making the necessary arrangements for them.
• Following up intensively on the administration employees' work pace in all units.

Financial and Administrative Procedures Analysis and Follow-Up Unit:

This unit operates in several tasks where its main focus is studying, developing, and reengineering the financial system of the university to save time and effort as well as increase the quality level. Some of its specialties are:

• Monitoring the procedures inside the financial system of the university.
• Following up on what has been updated or asked to be edited or corrected on the platforms of "Etimad" and the financial system.
• Enhancing the procedures of the financial planning operation and following them up with official fronts and transforming those procedures to full automation.
• Enhancing and developing procedures within the administration.
• Studying any adjustments on the procedures with variant work teams. 

Financial Planning Unit:

This unit reaches for the best plans for the university's financial resources that align with the instructions of the government budget and expenditure efficiency center. The unit's tasks are:

• The extraction of financial data in high quality.
• Constructing the university's public budget project.
• Studying the clauses of the university budget and following up on disbursement percentages.
• Enhancing financial reports that are issued by the administration.
• Arranging studies regarding the financial issues and finding permeant solutions for them.
• Following up on in-progress contracts.
• The partaking of the advisory team in the project's administration.
• Following up on the indicators of the financial performance.

Allocations and Clauses Follow-Up Unit:

This unit is responsible for reservations and allocations of every financial claim in the framework of the clauses of the university's budget that aligns with the instructions of the government. Their tasks are:

• Responsible for allocations on every clause and placing them in the right place.
• Registering all transactions that don’t have liquidity or appropriation in the (liquidity crisis) document that is uploaded on google drive in order for it to be considered when preparing for financial transfer.
• Reversing allocations that are exclusive to the contracts of operations and management on the (contracts of operations and management) document that is uploaded on google drive.
• Reversing allocations that are exclusive to terms of service on the (terms of service) document that is uploaded on google drive.
• Updating the (Compensation of employees) document that is uploaded on google drive.
• Updating the (temporary allocations) document that is uploaded on google drive.
• Updating the (clauses monitoring) document that is uploaded on google drive.
• Writing weekly and fortnightly reports regarding the limitation of allocations and monitoring them.

Demand Analysis and Financial Efficiency Unit:

This unit is specialized in achieving financial efficiency through demand analysis to see the adequacy of the demands of different fronts in the university by forming an advisory, technical, substantive, and engineering team. The unit tasks are:

• Studying all projects contracts and ongoing programs as well as monitoring them financially and administratively.
• Studying all of the strategic plan initiatives and whether to approve them or not.
• Studying the demands for the new capital and operational contracts and comparing them with the current contracts.
• Preparing forms to study the purpose of the approved capital and operational contracts.
• Preparing work procedures in agreement with the procedures unit.

Formation Unit:

The unit tasks are:

• Conforming and scrutinizing all jobs with the Ministry of Human Resources and Social Development and providing them with the decisions and data of employees and jobs.
• Job reservations to hire, promote, and contract with Saudis and Non-Saudis.
• Registering and monitoring updated job positions at the university and reporting them to the Ministry of Finance and the Ministry of Human Resources and Social Development.
• Completing promotion arrangements according to statutory procedures.
• Completing the procedures of position redeployment whether from or to the university.  
• Completing the procedures of job modification and reporting them to the Ministry of Human Resources and Social Development.
• Providing internal bodies with statistics and reports.
• Preparing a statement of job promotions and the qualifications of university staff.
• Following up on unimplemented decisions on the administrative and financial system and making sure of updating the data and job occurrences as well as reviewing and processing false and unregistered data.

• Registering and updating occurrences and attaching needed documents to the Ministry of Human Resources and Social Development through the (Tawtheeq) system.